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Staying Organized for Financial Success

May 17, 2024

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By Tanya Hausman

Have you ever been cleaning your office when you find a forgotten bill hidden underneath a stack of papers? Maybe you recently received an overdraft notice because you weren’t paying attention to your account balances? Whatever the case, being financially fit isn’t just about getting better with saving and spending money; something as simple as staying organized can help you maintain a healthy financial life.

Organization can be applied to all aspects of your life, but it can be especially helpful for those of us who are trying to get smarter with our money habits. Here are some good rules of thumb for staying organized to improve your financial fitness.

Stick to a routine. If you’re the kind of person who is prone to distraction, it can be helpful to set a time of day dedicated to a particular important activity, whether that’s cleaning your house or paying your bills. Maybe you collect your bills when you come home from work and spend the first few minutes of your evening paying them online, or maybe it’s easier for you to wait until the following day and schedule the payments first thing in the morning.

The longer you repeat an action, the less thought it takes to do that action each time. A lot of the time we become disorganized while trying to avoid the amount of mental or physical strain of a particular activity. What’s important is to not let interruptions in your routine stop you from sticking to it.

Automate your tasks whenever possible. When a routine simply won’t cut it, there are online tools you can use to make organizing your life easier. New Tripoli Bank offers automatic bill pay tools that allow you to pay recurring bills each month. When you set up monthly bills to be paid automatically from your checking account, it reduces the stress that comes from worrying about late fees. You can always start off small with one or two bills until you get a handle on it.

Keep your bills, invoices, and receipts in one place. Purchase an expanding folder or a file cabinet that you can dedicate to filing your monthly bills, invoices for work, and documents you need for tax purposes. Ideally you will keep them near your desk or wherever you normally write checks or pay bills online. Decide on a filing system so you can easily find a bill from a specific company. If you plan to use a physical filing system, make sure you print out electronic bills so you will have them in the same place.

Some people prefer to store their records online and shred any paper documents that arrive through the mail. If you want to organize your bills electronically, scan every bill you receive in the mail and keep them filed in the same place as the rest of your documents. Having a mix of digital and physical records defeats the purpose of organization. No matter which way you choose, make sure you have a filing system that makes it easy to locate specific documents at a later date.

Create a budget and track your spending. You should always be aware of where your money goes and how your spending fluctuates throughout the year. Most homeowners know that their electric bills increase in the summer months when they’re constantly running the air conditioning. Keeping a log of your spending will help you streamline your budget and identify areas where you can cut back.

It’s important to leave yourself reminders for bills that occur once a year, such as property taxes or the bill for filling your oil tank. Keeping a checklist of expected bills will prevent you from being surprised by sudden expenses that may throw your monthly budget out of order.

Learn how to prioritize your obligations. Whether it’s planning your budget or organizing your bills, you need to categorize so you give the proper amount of attention to the things that are most important. When budgeting, you should allocate money for necessities such as bills, food, and utilities before worrying about things like entertainment, donations, and savings. If you find yourself with a mountain of bills, prioritize paying them off in order of due date.

Implementing these tips can help relieve the amount of stress you feel when thinking about personal finances. By creating a daily routine, using tools that can automate processes, organizing your bills into one place, reducing clutter, creating a budget, keeping on top of your spending, and prioritizing your obligations, those financial goals that seem hopelessly out of reach start to seem a lot more achievable.

Looking to improve your financial fitness? Contact your local New Tripoli Bank branch to speak with one of our helpful community bankers and learn how our products can help you achieve your financial goals.


Tanya Hausman is a Senior Deposit Operations Specialist with New Tripoli Bank. She has been a member of the New Tripoli Bank team for the past ten years and when not working she likes to spend her time raising her two wonderful children and practicing her crafting hobby with her Cricut machine.


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